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Montana Freemason May 2015 Volume 91 Number 2
a damage or loss of such a magnitude that repair or employees with bonuses as incentive to stay employed
replacement of the damaged facility or infrastructure is during the wind down. As vacancies occur in key and
not economically feasible. necessary positions, make arrangement for temporary
2. The inability of the Home for three or more help. (Board and Administrator)
continuous months to have sufficient regular revenues 8.The President may assign responsibility, to the
to meet operating expenses. In other words, lack of Administrator and other Board members for
cash flow from regular revenues to meet operating administering and monitoring completion of assigned
expenses. “Operating expenses” excludes depreciation tasks falling under items in this checklist.
or capital expenditures. “Regular 9. Each Board member assigned a task will report to the
Revenues” includes revenue from resident services, President and Board of their progress for monitoring
rental and lease payments, royalty payments and gifts or completing their task. (Board members as assigned)
but not proceeds from loans. 10. A periodic Board meeting will be scheduled obtain
ACTION PLAN CHECKLIST reports on status of assigned tasks and completion of
The following is an itemized checklist that should be checklist items. This meeting will be used to communicate
utilized to detail the actions needed for the final, detailed reports to all the Board members so adjustments may
planning for cessation of Home’s operations. The sitting be made as warranted. (Board and Administrator)
President of the Masonic Home Board of Trustees has 11. Advise property manager for residential rentals to
oversight to monitor the fulfillment of the individual terminate leases with residential tenants and have them
items in this checklist. This list is not all encompassing vacate rentals prior to termination of utility services.
and as conditions require may be amended as needed. (Administrator or President)
Each individual action step lists persons involved in 12. Final cessation of operations will occur when the
that step. Home is completely vacated, secured from intrusion and
1. Define the objective as required by meeting any mothballed to prevent or mitigate future deterioration
trigger point. (Board of Trustees and Administrator) or damage. Turn off the lights and terminate utility
2. Contact the Home’s legal counsel for help and advice services. (Board and Administrator)
on preparing an up-to-date list of required actions 13. Advise Masonic Home Foundation on finalization
necessary to execute plan of cessation of operations. of cessation so it may arrange for transfer of Auchard
(President and Administrator) Trust funds to Grand Lodge of Montana and determine
3. With professional advice from outside persons the disposition of other monies and investments
experienced in financial expectation for winding according to its Articles of Incorporation, Bylaws, and
down operations, determine the anticipated total federal and state law. (President)
and incremental costs for executing this plan. There 14. Transfer legal title to all Home property and bank
is recognition that current and past financial cost accounts to the Grand Lodge of Montana and assign
trends would not necessarily apply. (President and agricultural leases. Cancel all insurance policies and
Administrator with counsel from Board would engage notify Grand Lodge of cancellation. (President and
services of professional.) Board)
4. After the costs are estimated to the extent possible, 15. Advise all agricultural lessees of Home property
prepare a pro forma as to revenues streams to meet the that payments and inquiries be made to the Grand
anticipated costs. Notify Masonic Home Foundation Lodge through the Grand Lodge Secretary or such
President and Board of execution of operation other person as the Grand Lodge may designate.
cessation plan. (Professional, Board and Administrator) Advise Grand Lodge of weed mitigation requirements.
5. Prepare a detailed timetable for closure utilizing (President or Administrator)
critical path method, and based upon the timetable give 16. Notify renters of storage units to make payments
advance notification to the residents, their responsible to Grand Lodge Secretary or other person designated
family members and employees of the decision and by Grand Lodge. (President or Administrator)
time table. Provide notice to Grand Master of decision 17.RecommendtoGrandLodgethatitarrangeforpersons
and plan. (Professional, Board and Administrator) to oversee the security and preservation of the vacated
6. Work with residents and their family members for property. Transfer keys to Grand Secretary. (Board)
identifying, coordinating and relocating residents to 18. Perform such other tasks for winding down as
other assisted living facilities. (Administrator) required by the circumstances. (Board, Administrator
7. Develop pay plan to compensate designated and key and designed persons by Grand Lodge)
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